![]() For most instructors, recordings should be kept in the cloud and not downloaded to a local computer. ![]() Until it is deleted, any recording of identifiable student participation should be treated as a student record subject to FERPA. Deletion by 120 days after the last day of the course is recommended unless the recording is subject to a litigation hold as directed by the Office of the Vice President and General Counsel. Panopto, Kaltura), as soon as your obligations to your students allow. ![]() ![]() transcript, chat logs) and Zoom recordings hosted on other platforms (e.g. Delete recordings of identifiable student participation, including complementary files (e.g.If an instructor insists upon participation that reveals identifying information during class (either by audio, video, or chat), then the session should not be recorded.For instructors who desire to make recordings available to other classes/cohorts, avoiding capture of student audio and video during class participation will allow the instructor to share the recording without first obtaining student consent prior to sharing a class recording. Consider offering to pause the recording when students participate to avoid capturing their audio and video.Instructors should not insist upon student participation that reveals identifying information during the session.In addition, all participants will automatically be notified of and be prompted to consent to the recording in Zoom. Remind students at the beginning of the class (either orally or using a slide) that the session will be recorded, and their options for opting-out of identification in the recording. Similarly notify students beforehand that they may opt-out from identification in the recording by muting their audio, not enabling video, and not typing into the chat window. Notify students beforehand that Zoom sessions will be recorded – i.e.In these cases, students should still be considered in attendance and not penalized in any way, and instructors should work with students to determine an alternate method of participation. Students may opt-out from identification in the recording by muting their audio, not enabling video, and not typing in the chat window.Enable the “require password to access shared cloud recordings” option.Disable the option for “display of participants’ names in the recording.” Names will still be viewable to participants during the meeting, but will not be included in the recording.Students can choose to not show their video if they do not want it captured when they speak. Disable the “record gallery view” option and enable the “record active speaker with shared screen” option in order to only record those who speak during the session.To adjust or verify settings, go to your WSE Zoom account in your browser: Use the following Zoom settings (These are set in compliance by default and should not need to be adjusted).If an instructor chooses to record Zoom sessions in which students’ participation may be captured, they should do so in accordance with the following guidelines to minimize recording identifiable student participation as required by FERPA policy: Consult your divisional teaching and learning specialists to see what tools are supported locally. Instead, Panopto and Kaltura are tools with more options and flexibility for creating asynchronous content. Zoom is not the recommended tool for creating pre-recorded lectures that can be shared with students. Please contact your divisional Registrar with any questions. Zoom recordings should be treated as subject to federal student privacy law (FERPA) and the Johns Hopkins University FERPA Policy if students are personally identifiable in the recordings. Like other course content created as part of university activities, these recordings are subject to the Johns Hopkins Intellectual Property Policy.
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